The corporate Christmas party has become almost a given. It’s a chance for employers to thank employees for all their hard work during the year, a chance for everyone to relax and socialize, and really just put the stress of work aside even if just for a few hours. With that said, a fair amount of planning and organizing needs to be put into the party itself. If you’re used to leaving things to the last minute only to be faced with stress and anxiety, then it’s time to re-think the planning process.
Here we’ll take a look at what makes February the perfect time to start planning, as well as a handy checklist that you can refer to in order to stay organized. By the time the party rolls around, you’ll find you won’t have any stress, last-minute worries, or anxiety allowing you to enjoy the party too.
Get First Choice on Your Date
One of the biggest let-downs when planning the Christmas party is to find out that there is no availability on the date you have chosen. One of the most popular places in central London for corporate parties and events is 8 Northumberland Avenue. Because it is so popular, it starts to book up more than a year in advance. What this means is that if you leave it until November or December, you’re going to be out of luck getting your preferred date, if any date at all.
The venue is easily the most important element of a Christmas party. It sets the tone and atmosphere, and really takes a party from being average to something memorable and special. When it comes to Christmas party venues in Central London, 8 Northumberland Avenue is well-known and well-respected.
At the same time, you may not even choose to have the party in the month of December. Maybe it makes more sense to plan it after Christmas once the holidays and the New Year rush has all died down. Again, you’ll have your choice of dates when you plan ahead.
Take Time Planning the Menu
Another pro to planning the party so far in advance is that you have time to plan the menu. Again, the food and beverages you serve at the corporate Christmas party will make or break the event. It may be best to have a taste test with the caterers to figure out what you best options are and what will work as crowd pleasers.
Give Employees Plenty of Notice
Because you are planning the party so far in advance, you will also be able to give employees plenty of advance notice. This allows them to schedule their time appropriately, find childcare if they have kids, plan transportation to and from the event, and ensure they don’t have any other commitments on that date. We all know that Christmas is the busiest time of year for people, so the more notice you can give, the better it is for everyone.
When you are giving such advance notice you’ll also be able to get a headcount that much faster. Knowing exactly how many people will be attending the party is important when it comes to planning, the menu, etc.
Plenty of Time to Rent Equipment
If you plan on using any equipment such as audio visual equipment, hiring a DJ, etc. then the extra notice will also be ideal. Again, these all book up way in advance, especially during the busy Christmas season. Booking them in advance means you’ll be able to go ahead with any big plans you had in mind.
Get a Firm Grasp on the Budget
When it comes to planning corporate parties, the budget is always a big factor. Planning the party well in advance means you can be mindful of the budget, do your research, and get the best possible pricing. It also means there won’t be any last minute surprises. You’ll know months in advance what the total cost of the party will work out to be. Keep in mind that you may need to put down a deposit at the time of booking.
Ask for Feedback from Employees
It’s also a good idea to ask for feedback from employees regarding past Christmas parties. Ask what they liked, didn’t like, and what they’d like to see different this year. This gives you plenty of time to collect their responses and figure out ways that you can work in the popular requests. The party is meant to be a thank you to employees, so asking for their feedback means you’ll be able to plan a party they enjoy and appreciate. It shows that you value them and their opinions.